If you’re thinking about using a project management tool you might have considered using Wrike or Trello, or something else, and there’s loads of blogs stipulating the different kinds of project management tools you can use but what about the details? We decided to do a little Q&A about our experiences of both Wrike and Trello to help you out. You can sign up to Wrike here, and Trello here.
A quick note to explain what we mean by project management tools. Both Wrike and Trello are platforms that allow you to organise projects using boards, lists, and tasks to assign to different members of staff at different times. They are both extremely popular basic project management tools and are used worldwide. There are many other tools, very similar to these, but we (Stuart and Katharine) have most experience in these two and currently use both for different things so we felt we could write the most useful information on these two.
What are the best things about Wrike?
K: Wrike is great for time management. You can set times for doing things and measure how long things take so that you can accurately plan for them going forwards, which is especially useful for people who struggle with time management.
S: Wrike is best for larger scale projects, managing teams not just projects, and keeping tack of staff with their hours/time management. It basically has a lot more to offer than Trello does in terms of team management. Also, my favourite thing about the paid version of Wrike is the integration with Adobe Creative Cloud! It’s really brilliant.
What are the disadvantages of Wrike?
K: In the free version of Wrike you can’t rename the ‘lists’ like you can in Trello which can be particularly annoying if you need more stages added to your process. Obviously, this problem is taken away once you pay for Wrike but it can be quite expensive.
S: It’s aimed at bigger companies and teams which means if you have a small team and you only want to use the free version it can be quite limiting. There is quite a big jump from nothing to the first rung of pricing, so I would say that the paid version of Wrike is great but the free version not so much.
See an example of a Wrike Gantt chart below from their website.
What are the best things about Trello?
K: I love Trello because you can colour coordinate your cards to make it easier to see what needs doing and for what! I am a keen highlighter so it’s important for me to have the option to colour coordinate.
S: It’s much easier to use, so you can jump in straight away and start using it without any training. Also, there’s more functions available with the free version than there is for Wrike.
What are the disadvantages of Trello?
K: Trello is a bit simple at times, and there’s less benefits to paying for the premium version. You get more boards, more automation, and you can connect to other platforms but the benefits of paying for Wrike are more obvious.
S: There’s not many features to play around with such as time management which can be useful also as far as I’m aware, it doesn’t connect to as many apps and platforms as Wrike does.
See an example of a Trello board from their website below.
Would you pay for Wrike or Trello?
K: Sure, if I felt like we needed it. I don’t think it’s necessary to pay for Trello unless you have lots of projects going on.
S: Yes definitely Wrike but for a big team or project.
Is Wrike or Trello better on the go?
K: The Trello app is OK. But so is the Wrike app – the verdicts still out on that one! I much prefer having it on my desktop and writing separate to-do lists for on-the-go but notifications are useful.
S: Wrike has a more extensive and optimised app but Trello exactly the same so you don’t have to get to know where things are which can be helpful.
Is Wrike or Trello better for time management?
K: Wrike! Although the deadlines on Trello are more obvious in my opinion (again, colours!).
S: Wrike, definitely. No doubt about that one!
See an example of how Wrike is good for time management below.
Do you prefer the appearance of Wrike or Trello?
K: Definitely Trello! You can make it really pretty, there’s lots more options for the background. However, you can change the layout of Wrike, you can have it as board, list, or table in the free version, and many other ways in the paid version such as gant charts, so you can change it depending on how you work best. I guess, because boards work best in my mind I prefer the way the boards look in Trello but if you don’t load boards, you can’t change that on Trello.
S: Wrike, just! I think it looks more professional in my opinion and I’m not bothered about making it look pretty like Katharine is!
Is Wrike or Trello more user-friendly?
K: Trello probably, it’s easier to get to grips with and has less features so less to get your head around, plus for me, it’s easier because of the colours you can use.
S: Trello. If you are wanting to get to grips with Wrike properly, you will need to do a little bit of training.
Any other thoughts on either Wrike or Trello?
K: I think my reasons for preferring Trello as quite trivial and all to do with colours and I reckon it would be much harder to manage with multiple people. I have only ever used the platforms with small teams and Trello does work better for small teams but I can imagine it being a nightmare with larger teams and can see why Stuart definitely prefers Wrike!
S: Trello is good for small businesses and new businesses as your first project management tool but if you’ve got a bigger team go straight in and pay for Wrike, but I would say not to bother with Wrike free.
There are lots of other project management online tools you can use such as Monday.com. If you try any others out let us know if you think we’d find something better than either Wrike or Trello because as you can see the verdict is still out as to which one is better! Perhaps it’s safe to say that Wrike is better for larger teams and the free version of Trello is better?